XV. Other University Policies

A. Student Mailing Address

All students are responsible for keeping the University informed of their current local mailing address. If a residence has not been established at the time of enrollment or if the student changes addresses during the semester, students should login to SIS to change their address.

B. Official Announcements

Official announcements are published in the Official Bulletins section of the Daily O'Collegian. Students are held responsible for regularly checking this section.

C. Definition of Fund Raising and Sales Solicitation

For the purpose of this document, the terms “fund raising” and “solicitation of funds” will mean the solicitation of donations, the charging of admission, or the selling of products and services.

D. Solicitation on Campus

Normally, solicitation can be divided into the following categories:

1. Housing: All solicitation in University recognized housing must have primary approval of the appropriate administrative heads (i.e., Residence Area Manager, Fraternity and Sorority Affairs Manager, Area Coordinator for Family & Graduate Student Housing).

2.  Student Organizations: Solicitation by recognized student organizations will follow these steps:

a. Obtain a solicitation permit from the Office of Campus Life.

b. Secure permission from the head of the department affected by the sale, if appropriate.

c. Sales solicitation to more than one campus group or residence must have the approval of all student groups and department heads which are affected by the sale. The scheduling of space and charges for space rental will be determined by the Director's Office of the Student Union and Housing and Residential Life.

No sales or solicitation may be conducted if such is in competition with products or services offered in the Student Union or in conflict with the covenants of the University bond requirements.

3. Private Enterprise: No private enterprise will be permitted to solicit business on University grounds, in academic buildings, or in University Physical Plant service facilities. The Student Union is available for such purpose.

In some cases, private enterprises will be allowed to engage in commercial activity outside of the Student Union, subject to the approval of the Director of Campus Life for University grounds or the Director of Housing and Residential Life for residential grounds.

Special permission or concession contracts may be granted for sales and solicitation from tables or space allocated for such in approved non-academic public spaces. A rental fee may be assessed by the University agency assigned responsibility for approving the solicitation space.  (See Student Code of Conduct Section XI, paragraph B, sub-paragraph 5, c.). Newspapers sold through wire racks will not be charged a rental-solicitation fee. Door-to-door sales to students’ rooms are not permitted at any time.

E.  Charitable Fund Drives on Campus

Solicitation of funds for charitable purposes involving the personnel of one college, one department, or one residence group, must be cleared in advance by the college dean, the department head, or the program coordinator. Solicitation involving broader segments of the student body must be cleared with the Director of Campus Life.

F.  Distribution of Literature

Distribution of handbills, pamphlets, etc., is a privilege granted primarily to students of recognized and registered organizations. Such material may be distributed only in those areas designated as distribution areas by the Office of Campus Life or Residential Life, as appropriate.

1. The privilege of distribution is available to all free student publications.

2. For buildings other than organized living units, the Director of Campus Life shall determine, after consultation with the administrative occupants, the places of distribution.

3. The establishment of self-service stands for the sale of student publications shall be permitted in the lobby of the Student Union without charge to the sponsoring department, agency, or group subject to scheduling procedures.

4.  Free distribution and sale by students of student publications shall be permitted on the campus outside the confines of campus buildings subject only to such limitations as deemed necessary by the Office of Campus Life to prevent interference with the use of streets, sidewalks, and building entrances and as are consistent with established guidelines.

G. Extracurricular Use of University Facilities, Areas or Media for the Purpose of Expression

A goal of the faculty, students, administration, staff, and Board of Regents, is for Oklahoma State University to be a superior educational center for the preservation, transmission, and discovery of knowledge. The mission of the University recognizes and protects free inquiry and free expression as indispensable components of the critical examination of philosophies and ideas. Accordingly, the Board of Regents has adopted a policy statement governing the extracurricular use of any University-controlled facility, area, or medium for the purpose of expression.  The full policy may be viewed on-line here.

H. Gender Discrimination and Sexual Harassment

It is the policy of Oklahoma State University (OSU) that unlawful gender discrimination in any form, including sexual harassment of faculty and staff, or other forms of gender discrimination as referenced by Title VII of the Civil Rights Act of 1964, 42 U.S.C. §2000e (Title VII), and Title IX of the Education Amendments of 1972, 20 U.S.C. §1681 (Title IX), is prohibited in the workplace and in the recruitment, appointment, and advancement of employees. Gender discrimination of students, including sexual harassment, as referenced by Title IX, is prohibited in and out of the classroom and in the evaluation of students' academic or work performance. This policy is in keeping with the spirit and intent of various federal guidelines which address the issue of fair employment practices, ethical standards and enforcement procedures.

The University encourages victims to report instances of gender discrimination prohibited by Title IX or Title VII, including but not limited to, sexual assault or other sex offenses, either forcible or nonforcible in nature. In addition to internal grievance procedures, victims of criminal gender discrimination (e.g., sexual assault or harassment) are encouraged to file complaints or reports with campus police or local law enforcement agencies as soon as possible after the offense occurs in order to preserve evidence necessary to the proof of criminal offenses. The OSU Police Department is available to assist victims in filing reports with other law enforcement agencies.

All students, members of the faculty, and non-faculty staff personnel are required to comply with the policy and procedures outlined to address complaints about gender discrimination, sexual harassment and sexual assault. In addition to the procedures outlined in this policy statement, discrimination and harassment complaints may be filed with the U.S. Equal Employment Opportunity Commission (involving employment) or U.S. Department of Education, Office for Civil Rights (involving education programs or activities). Any complaint of gender discrimination or sexual harassment filed under the University's policy shall be processed even if the complainant also files a complaint or suit with an outside agency, U.S. Equal Employment Opportunity Commission, or U.S. Department of Education, Office for Civil Rights. Retaliation against anyone who makes a complaint or participates in the complaint process will not be tolerated.

The University will (1) respond to every complaint of gender discrimination, sexual harassment, or sexual assault reported, (2) take action to provide remedies when gender discrimination, sexual harassment, or sexual assault is discovered, (3) impose appropriate sanctions on offenders in a case-by-case manner, and (4) protect the privacy of all those involved to the extent it is possible. The above actions will apply to the extent permitted by law or where personal safety is not an issue.

Any individual who believes he/she may have experienced gender discrimination, including sexual harassment, or who believes that he/she has observed such actions taking place, may receive information and assistance regarding the University's policies and responsive processes from any of the following offices:

1.   Title IX Coordinator

408 Whitehurst Hall

405-744-9154

This e-mail address is being protected from spambots. You need JavaScript enabled to view it

2.   Coordinator, Student Conduct Education and Administration

328 Student Union

405-744-5470

This e-mail address is being protected from spambots. You need JavaScript enabled to view it

3.   Vice President for Student Affairs

201 Whitehurst Hall

405-744-5328

4.   Provost and Senior Vice President

101D Whitehurst Hall

405-744-5627

If an apparent conflict of interest prevents use of the assistance of the above offices, the person complaining of gender discrimination, sexual harassment, or sexual assault may request assistance directly from the Office of the President, 107 Whitehurst Hall (405-744-6384).

The two University officials most directly involved in reviewing allegations of unlawful gender discrimination are:

Mrs. Mackenzie Wilfong, Title IX Coordinator

408 Whitehurst Hall, Stillwater, OK, 74078

(405) 744-9154.  This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Mrs. Aleigha Mariott, Coordinator of Student Conduct

328 Student Union, Stillwater, OK, 74078

(405) 744-5470.  This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Copies of the University’s policy and procedures letters regarding gender discrimination, including, but not limited to, sexual harassment, may be found at Oklahoma State University Policy and Procedures Letter No. 1-0702, accessible on-line at   https://stillwater.sharepoint.okstate.edu/Policies/Shared%20Documents/Forms/AllItems.aspx or at the Gender Discrimination and Sexual Harassment section of this website.

I. Other Student Discrimination Grievances

In addition to the prohibition of discrimination on the basis of gender (Section H, above) it is the policy of Oklahoma State University to provide equal opportunity to all students enrolled at the University without discrimination because of race, age, status as a veteran, sexual orientation, national origin, religion, or qualified disability. Oklahoma State University students shall have available to them certain procedures for resolving complaints and grievances regarding alleged illegal discrimination as well as alleged arbitrary or unreasonable acts of discrimination, which may arise in areas related to admission or treatment while enrolled at the institution and non-academic complaints related to employees, campus living, and student life not otherwise covered by applicable University policy.

All students enrolled at the University who have a non-gender discrimination complaint related to an area as previously described that cannot be resolved informally between the parties involved, may request a hearing before a grievance committee which shall hear the alleged grievance and make recommendations to the appropriate vice president to resolve the complaint.

Formal student discrimination complaints will be filed with and administered by Student Conduct Education and Administration and will be resolved following due process procedures as described in Section IV (Disciplinary Responsibility) of the Student Code of Conduct. Detailed informal and formal complaint procedures are available in the Office of Student Conduct Education and Administration and the Affirmative Action Office/Title IX Coordinator.

These grievance procedures neither supersede nor take precedence over established University procedures of due process for any and all matters related to Academic Appeals, Traffic Appeals, and Disciplinary Appeals. Approved by the Board of Regents, June 1998.

J. Equal Opportunity Policy

OSU does not discriminate on the basis of race, color, national origin, sex, qualified disability, religion, sexual orientation, veterans’ status, genetic information, or age in its programs and activities. The Equal Opportunity Officer is designated to handle inquiries regarding the non-discrimination policies and can be reached at 405-744-9154,  This e-mail address is being protected from spambots. You need JavaScript enabled to view it , or 408 Whitehurst Hall, Stillwater, OK 74078.

K. Health and Immunization Responsibilities

1. Students are responsible for compliance with the immunization policies set forth by the State of Oklahoma and the University.

a. All new students, regardless of entering classification or hours enrolled, are required to submit to OSU the Immunization and Health History form and supporting copies of immunizations.  The form and details are available at:
http://www.okstate.edu/UHS/studentinfo.php.

b. Students have the right to more information regarding immunizations.  Supporting information can be found at the above website.

2. Students have the right to exercise a religious, moral or personal objection to the immunization policies of OSU and the State of Oklahoma.  Objections must be submitted in writing using the Certificate of Exemption form found at the above-listed website.

3. In some circumstances, students may be directed by OSU physicians, their private physician or the Oklahoma State Department of Health to restrict their contact with other students or to not attend class.  In those cases, University staff can work to coordinate absences with instructors, with the written permission of the student.

4. Students who choose to be treated at University Health Services are entitled to specific rights and responsibilities.  These are defined at: http://www.okstate.edu/UHS/about.

L. Drug Free School and Workplace Programs

Oklahoma State University complies with the provisions of the federal Drug Free Workplace Act of 1989 and the Drug Free School and Communities Act Amendments of 1990. University policies adopted to implement these federal requirements provide for the possibility of serious disciplinary action in the event of alcohol abuse or illicit drug use on campus or in connection with University functions, or for mandatory referral to approved rehabilitation, assistance programs.  See the University's policy statement regarding the Drug Free Workplace Act and the University's policy statement regarding the Drug Free Schools and Communities Act.

M. Financial Aid Policies and Procedures

Oklahoma State University complies with all federal laws and administrative regulations concerning the availability and disbursal of financial aid. A synopsis of the University policies and procedures affecting financial aid is available on the Student Scholarships and Financial Aid Policies and Procedures section of this site.

N. Student Complaints Regarding Faculty or Nonfaculty Staff

Students who believe that they have been unfairly treated by members of the faculty or nonfaculty staff of the University have the right to seek redress through several different procedural channels. Complaints about faculty conduct not related to grades are required to be processed as set forth in the [“Policy Statement To Govern Appointments, Tenure, Promotions, And Related Matters Of The Faculty Of Oklahoma State University.”] Academic grade appeals are required to be processed through the academic appeal process supervised by the Office of the Provost and Senior Vice President. Complaints about conduct by nonfaculty staff employees are required to be processed as set forth in the University Policy and Procedures Letters governing Classified and Administrative/Professional staff. Copies of these policies may be found in the University library, the Office of the Provost and Senior Vice President, or the Human Resources Office. In appropriate circumstances, students may be assisted by the University’s Division of Institutional Diversity regarding understanding their rights to seek internal review of complaints.

O. Hazing Policy

No student organization or any person associated with any organization sanctioned or authorized by the governing board of any public or private school or institution of higher education in this state shall engage or participate in hazing. Complete information can be accessed on the Hazing Policy section of this website.

P. Admission Clearances for Potential Students Convicted of a Felony or Suspended from an Institution

The Office of Undergraduate Admissions and the Graduate College forward applications for admission to Student Conduct Education and Administration when potential students have been convicted of a felony or suspended from an institution. These potential students require a clearance for further admission consideration and must provide additional information as requested to Student Conduct Education and Administration. Students may be granted provisional clearances with admission conditions for further admission consideration. The final decision regarding admission rests with Undergraduate Admissions and the Graduate College using normal academic criteria. Oklahoma State University typically upholds current suspensions from other institutions.

Q. Readmission Requirements for Students Suspended for Disciplinary Reasons

Students who have been suspended from Oklahoma State University for disciplinary reasons will be required to receive a clearance from Student Conduct Education and Administration before they will be readmitted. The Office of Undergraduate Admissions and the Graduate College will forward such applications to Student Conduct Education and Administration for review and additional information may be requested. Students may be provisionally cleared for readmission consideration with or without special conditions.

R. Registrar Policies and Procedures

The Office of the Registrar provides services related to the creation and maintenance of student academic records. Information on policies and procedures may be accessed online at http://registrar.okstate.edu or in the Office of the Registrar.

S. Undergraduate Admissions Policies and Procedures

The Office of Undergraduate Admissions oversees admission to Oklahoma State University. Information on policies and procedures may be accessed online at http://admissions.okstate.edu or in the Office of Undergraduate Admissions.

T. Graduate College Admissions Policies and Procedures

The Graduate College oversees graduate admission to Oklahoma State University. Information on policies and procedures may be accessed online at http://grad.okstate.edu or at the Graduate College.

U. Bursar Policies and Procedures

The Office of the Bursar bills and collects tuition, fees, campus housing, and other University related charges. Information on policies and procedures may be accessed online at http://bursar.okstate.edu or in the Office of the Bursar.

V. Information Technology Policies and Procedures

The Information Technology Department provides innovative, reliable, and integrated technology solutions, quality services, and information resources. Information on IT policies and procedures may be accessed online at www.it.okstate.edu.

W. Sexual Misconduct Policy

Oklahoma State University is committed to providing a productive living and learning community in which students can pursue their educational goals. Sexual misconduct undermines this commitment and affects the ability of students to focus on their educational goals. Therefore, Oklahoma State University will not tolerate nor condone any form of sexual misconduct. Sexual misconduct policy and procedures may be accessed online at the Sexual Misconduct section of this website.

X. Student Mail and E-Mail

Students are responsible for maintaining a current local mailing address and a current e-mail address with the Office of the Registrar. Because many official OSU communications are sent to students at their local mailing address and their OSU e-mail address, students are responsible for regularly checking their U.S. mail and OSU e-mail. OSU departments reserve the right to send correspondence through either means (examples of official correspondence include billing notifications from the Bursar’s Office, communications from professors and academic advisors, communications regarding enrollment, and communications regarding student conduct). OSU e-mail can be forwarded to another e-mail account if students choose. See IT Services for details.

Access to Policies

Hard copies of policies may be requested through Student Conduct Education and Administration in 328 Student Union or from each office listed in this document.

Code of Conduct

This document was approved by the Board of Regents, February 1993. Included are minor changes approved by Board of Regents Legal Counsel in July 1995, September 1996, September 1997, June 1998, August 1999, August 2000, July 2002, July 2003, July 2004, August 2005, June 2006, June 2007, June 2008, July 2009, July 2010, July 2011, and July 2012.

Revisions approved by The Board of Regents, September, 2001, July, 2002.

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